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Open, change, or close Outlook data files

This article will help describe how to manage PST files.

Open an Outlook Data File (.pst)

  1. Click File tab in Outlook
Open an Outlook Data File (.pst)

 

2.      Click Account Settings and then click Account Settings.

 

3      Click Data Files tab, click Add

 

4.      Browse to the PST file that you want to add to Outlook and click Open.

Change an Outlook Data File (.pst) display name

The file name that you specify for an Outlook Data File (.pst) appears in the Navigation Pane. The default display name for Outlook Data Files (.pst) is Personal Folders. This can be confusing if you work with multiple Outlook Data Files (.pst) that were created in previous versions of Outlook. We recommend that you use a descriptive display name for each Outlook Data File (.pst).

  1. Click the File tab.
  2. Click Account Settings, and then click Account Settings.
  3. On the Data Files tab, click the Outlook Data File (.pst) file, and then click Settings.
  4. In the Name box, enter a descriptive name for the Outlook Data File (.pst).

NOTE: Changing the display name does not rename the file. Only the name as it appears in the Navigation Pane is changed.

Change an Outlook Data File (.pst) display name

Close an Outlook Data File (.pst)

When you no longer need frequent access to an Outlook Data File (.pst), you can close the file. A closed file no longer appears in the Navigation Pane, but is not deleted from your computer.

  1. Right-click the name of the Outlook Data File (.pst) that you want to remove from the Navigation Pane, and then click Close name.

NOTE: If the Close command is not available, you are probably trying to remove the default Outlook Data File (.pst) file that is used to save your new messages. If you were to remove that data file, new messages would have nowhere to go.

Close an Outlook Data File (.pst)
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