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POP Store Emails on Server

A common mistake many users who keep copies of their email in their POP3 mailbox make when setting up a new email account is forgetting to change the setting to leave mail on the server, so Outlook downloads and deletes it from the server.

If this happens to you, you can restore the deleted mail to the server only if you have IMAP access to your mailbox.

Using IMAP to restore mail to the server

When your email account supports IMAP, you can restore mail to the server in a few simple steps:

  1. Create a second email account in your profile using the IMAP account type.
  2. You'll now have two accounts in your profile for the same email account, with the IMAP account adding a second *.pst to the profile.
  3. Make sure you set the POP3 account to Leave Mail on the Server in the account's More Settings. Advanced tab.
  4. Drag the messages from the POP3 Inbox to the IMAP folder Inbox.  
  5. Tip: You may want to start with about 100 messages at a time and wait a minute or so for the messages to sync up. If it works well, select a larger block of messages to move in the second batch.
  6. The messages will be synced with the mailbox on the server.
  7. When finished, remove the IMAP account from the profile. (unless you want to use it instead of POP3.)
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